Administrative Technician
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Location: London, Covent Garden
About the Role
As an Administrative Technician with AIRE, you will be an integral part of our London team, responsible for managing essential administrative and financial tasks to ensure the seamless operation of our Covent Garden site. This iconic location, steeped in history as the former home of Peter Pan’s creator, James Matthew Barrie, is now a part of AIRE’s magical ambiance.
In this role, you will oversee critical financial processes, act as a primary point of contact for suppliers, and collaborate closely with various departments to maintain smooth daily operations. Your responsibilities will include:
Key Responsibilities
- Manage the invoicing process for sales transactions, ensuring accurate and timely billing.
- Act as the liaison between AIRE and vendors, addressing inquiries and resolving routine issues.
- Reconcile daily cash and credit card sales with ERP and bank records to ensure consistency.
- Coordinate with the finance team to resolve billing discrepancies and maintain accurate records.
- Process purchase orders and track delivery schedules, collaborating with General Services to ensure timely fulfillment.
- Oversee inventory control processes to maintain accurate stock levels and minimize discrepancies.
- Compile and prepare daily position reports and bi-weekly/monthly payment details for submission to the Treasury department.
- Serve as a point of contact for new employees, assisting HR with onboarding.
- Work with the wider team to uphold AIRE’s standards of service and experience.
Who you are:
- Hold a Certificate or Bachelor’s degree in Business Administration, Economics, or a related field (preferred)
- Have a minimum of 1-2 years in administrative, accounting, or similar roles, with experience in sales reconciliation, invoicing, and financial management
- Experience in the hospitality, wellness, spa, or luxury sectors is a plus
- Proficient in Office 365 and Excel (medium to high proficiency)
- Fluency in the local language, English; Spanish is a plus
- Strong attention to detail, ability to multitask, and flexibility to work independently and proactively
What We Offer
- Competitive salary with a permanent contract
- Employer pension contributions
- 30% discount on all AIRE experiences
- Department
- Finance
- Role
- Accountant
- Locations
- AIRE Ancient Baths London
- Yearly salary
- £26,000 - £28,000
- Employment Type
- Part-time , Full-time
Colleagues
Current job openings
AIRE Ancient Baths London
Benefits
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Be a part of a professional team, which strives for leadership in the wellness industry
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Take part in a company which offers a brand new concept, valued by the global public
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Grow internally and make your abilities achieve a new standard in order to build a successful career.
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Be at the core of a humane and multicultural team
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Enjoy employer’s discount in every AIRE centre.
Live AIRE
The inside world of AIRE conveys an exceptional experience, focused on people. Team-work is one of the main pillars of our company culture.
Our locations are based on historical buildings, all of them exquisitely decorated and emblematically placed according to every city we now belong to.
AIRE is characterized by its business model. Through this entire journey, we have fostered our specific know-how as a company. We have curated our own work methodology, which prompts an individual enrichment for the whole team; in a way that feels both mutual and bilateral.
About AIRE Ancient Baths
Administrative Technician
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